The purpose of this step is create a student file in the Preschool Office.
Please call the preschool office at 623-237-7168 to set up a time to come in for Intake/Pre-Registration
Parents bring in the following documents for pre-registration:
- Birth Certificate
- Immunization Record
- Proof of Residency (within 30 days)
- Photo ID (driver’s license, state ID, passport)
- If available, a Copy of Individualized Family Service Plan--AzEIP only
- If available, Hearing and Vision Results--must be dated within 1 year
- Any outside therapy notes (if your child is receiving speech therapy, occupational therapy, counseling, or other services through an outside (not a school) agency.
When the Intake/Pre-Registration is completed, we will move to Step 2.
Please note, appropriate proof of residency is a utility bill, mortgage statement, or rent statement dated within the last month (30 days). Coupon books or ‘Junk’ mail will not be accepted as proof of residency.
If parent(s) name is not on an utility bill, mortgage statement or rent statement, parent must fill out a “Proof of Residency Form.”
The form must be notarized and turned in at the time of Intake/Pre-Registration. You will also need to bring the utility bill, mortgage statement, or rent statement for the person listed on the Proof of Residency Form.
This form may be obtained in the Preschool Department.
Step 2--Hearing and Vision Screening
Once Step 1 is completed, we will complete a Hearing and Vision Screening. These results are required to have in the child’s file. We will ask the parent to sign a permission form allowing us to screen for hearing and vision.
When the child passes Hearing and Vision, we will move to Step 3.
If the child does not pass Hearing and Vision, we will not be able to move on to Step 3. The reason for this is because our team needs to rule out a suspected hearing or vision loss. We do want to meet the needs of all children and if there is a unique circumstance regarding hearing and vision, we will address it on a case-by-case basis.
If the child does not pass Hearing, you have two choices. 1) You may bring your child to your family pediatrician or 2) we will refer your child to a specialized company for a hearing exam. The company is called Desert Valley Regional Cooperative (DVR). DVR will reach out to you to schedule a hearing examination. DVR will mail us the results.
After the exam, parent must provide written documentation that the child has taken a hearing test and that results stating the child has passed in both ears or has a documented hearing loss.
Once the examination is completed and the child passes, please bring the results to the Preschool Office.
If the child does not pass Vision, please bring your child to the pediatric eye doctor. After the eye exam, parent must provide written documentation that the child has taken a vision test and that results stating the child has passed in both eyes or a documented vision loss that is corrected through a prescription of glasses. Once the examination is completed and the child passes and/or receives glasses, please bring the results to the Preschool Office. If you have a hardship in regards to finding a pediatric eye doctor, please let us know because we have a referral to a local clinic located here within the city of Glendale.
Step 3--Child Find Screening
(Note: Children coming through AzEIP referral will skip Step 3)
The purpose of Child Find/Screening is to help the team determine if an evaluation is necessary because of a suspected disability.
The date of the Child Find/Screening will be provided to you by our Preschool Office. The date will likely always be on a Wednesday, between 8:30-11:30 a.m.
On the day of Child Find:
- Report to the address provided to you by the preschool office. Please be on time because there may be 10-15 children scheduled on this day.
- There will be signs letting you know the location of the classroom.
- Please sign-in. You will be given a folder with some additional forms to fill-out. These forms will take approximately 30 minutes.
- Your child will be screened in the areas of: cognitive, communication, motor (fine & gross), adaptive (self-care) and social-emotional.This will take approximately 30 minutes.
- After the screening, the screener will tell you:
- There is not a suspected delay. We will provide you with strategies and next steps.
- There may be a suspected delay. We will schedule a date for a formal evaluation.