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GLENDALE ELEMENTARY SCHOOL DISTRICT
REQUEST FOR QUOTE – E-RATE ELIGIBLE SERVICES
STRUCTURED CABLING AND CABINETS
DATE: December 18, 2020
DUE DATE: January 15, 2021
The Glendale Elementary School District is requesting quotes for new fiber optic cabling at multiple schools and assistance with rebuilding multiple IDF closets with new cabinets, in multiple schools. It is anticipated that approximately 22,700 feet of Fiber Optic cable runs will be required. The contract start date is anticipated to be April 1, 2021 or upon notification of approval of E-Rate funding for this project,
at the District’s discretion. In any case, no work will begin prior to April 1, 2021.
The District will accommodate vendors’ requests for site visits or walkthroughs during the period from January 4-8, at 1:00PM each day. Visits can be made by appointment only, no more than 2 separate Service Providers per day. Contact April Titus to make an appointment, erate@gesd40.org. Meetings will start at Don Mensendick Elementary School – 5535 N. 67th Ave. A mask is required during the walk through and we request you make all attempts to socially distance.
The District is seeking services and pricing through an approved State Master Contract or other Cooperative Purchasing Contract that is acceptable according to the Arizona State Procurement Rules. Please be advised that this is a Request for Quote and not a formal sealed RFP/Bid process. Arizona State Procurement Code requires a formal sealed bidding process; or purchasing from an approved cooperative purchasing contract, or compliant consortium procured contract for any award in excess of $100,000.00. Any quote/proposal whose total value exceeds $100,000.00 and is not linked to a current approved cooperative purchasing contract, or a compliant consortium procured contract will be disqualified by Arizona State Procurement Code.
Quotes should be delivered electronically to email address erate@gesd40.org no later than the posted due date. Quotes can be mailed or delivered in person to the District Office. Extensions may be requested up to three days prior to the posted due date. Extensions will be granted at the District’s discretion. It is the prospective vendor’s responsibility to deliver the requested quote on or prior to the posted due date and time.
The submission of a quote will indicate that the prospective vendor understands the requirements and specifications and that the services and materials requested can be supplied, and the required delivery timeline can be met as specified.
Please direct all questions and requests for information to April Titus via email at erate@gesd40.org. Additional Instructions:
- The pricing quoted must be compliant with the prospective vendor’s State Master Contract or Cooperative Purchasing Contract pricing structure. A copy of any and all contracts that the district will be expected to sign must accompany the quote provided.
- Submitted quotes must clearly identify the prospective vendor’s State Master Contract or Cooperative Purchasing Contract number, if applicable, and E-Rate SPIN.
- The original contract offered should not expire prior to September 30, 2022 and should include specifications that allow for extensions at the discretion of the applicant; not to exceed a total of 60 months.
Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301
- This RFQ is for a single contract award. Submitted quotes must include all items on the Required Equipment List and Low Voltage Cabling in the quantities requested; no partial quotes will be accepted.
- Submitted quotes must identify the cost for all equipment, supplies, and labor, including any costs for campus assessment, project management, documentation, travel, taxes, etc.
- All taxes, including sales taxes, must be identified separately. Sales tax will not be included in the competitive evaluation of the quote but will be included in the E-Rate Funding Application.
- Submitted quotes must separate all costs by school or location, including labor, configuration, taxes, shipping or freight, travel, and lodging.
- The products quoted must be eligible for E-Rate under the Category 2 Internal Connections provision compliant with the Schools and Libraries Division Eligible Services List for the current funding year. The costs for services not eligible for E-Rate must be clearly itemized separate from eligible services.
- Any pricing proposed must comply with the FCC Lowest Corresponding Price Rule as required by the Universal Service First Report and Order, and restated in the FCC E-Rate Modernization Report and Order, adopted July 11, 2014. The FCC Lowest Corresponding Price rule prohibits an E-rate services offeror from offering or charging E-rate applicants a price higher than the lowest price that the offeror charges to non-residential customers who are similarly situated to a particular school, library, rural health care provider or consortium that purchase directly from the offeror.
- Provide a minimum of three references; preferably Arizona school districts. Include the following information: District Name, Contact Person’s Name, Title, Phone Number, Email and Years Services Provided.
- The District will evaluate all compliant quotes received, and reserves the right to select the quote that is the most cost effective, compliant with FCC Fair and Competitive Bidding Rules.
Failure to comply with these general specifications may be grounds for disqualification and award may be made to the next most cost-effective provider.
Fiber Optic Cabling Specifications:
The scope of this portion of the project is to replace existing fiber at the schools listed below. Each cable run will be a homerun connection between the MDF and the specified IDF.
The prospective vendor will provide the cost for 22,700 feet of fiber optic cable runs. Refer to the Table below for the number of fiber optic cable runs per location. Each fiber optic cable run will meet the following specifications:
- All fiber optic cable runs will be 6 strand OM4 50/125 micron multimode fiber. 2. All fiber optic cable runs will be terminated on rack mounted LIUs using LC connectors. 3. All fiber optic cable runs will have Plenum rated jackets.
- All inside fiber optic cable runs will be indoor-rated. Any fiber optic cable runs that exit buildings and/or are pulled through in-ground conduit will be outdoor-rated and installed in inter-duct.
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Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or employees, does not determine the services or needs of the applicant. All projects are defined by the applicant.
Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301
- The existing cabling plant will be removed in order to clear pathways for the new cabling plant. This cost must be included and identified in the quote.
- All fiber optic cable runs will be clearly and professionally labeled at each end of the run. Handwritten labels are not acceptable.
- The quote must include a 1-meter fiber optic jumper cable for each end of each cable run, terminated using LC connectors.
- All fiber optic cable runs will be tested and certified. The successful vendor will provide a complete testing report for all fiber optic cable runs.
Fiber Optic Cable Runs
School IDF Location Fiber Run Length (ft.)
Isaac Imes Admin 300
200 270
300 480
600 200
700 200
800 220
1100 240
1200 20
1300 300
1400 300
Café 520
Harold W Smith Science linked to IDF
800 300
Music 600
Melvin E Sine Admin 130
101 370
105 200
110 150
111 80
116 90
123 170
124 170
130 260
131 260
137 330
3 | Page
Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or employees, does not determine the services or needs of the applicant. All projects are defined by the applicant.
Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301
School IDF Location Fiber Run Length (ft.)
139 370
141 450
151 400
Café 310
William C Jack Music 130
Don Mensendick Admin 600
Café 850
B 470
Café 600
G 270
I 430
K 270
P1 380
P2 480
Z1 - Lab 690
Z2 730
Glenn F Burton C 290
D 290
Glendale American Admin 300
B 80
B2 230
C 450
D 360
E 450
Bicentennial North Café 300
Horizon Admin 350
B 80
Café 480
Lap 130
Port 480
4 | Page
Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or employees, does not determine the services or needs of the applicant. All projects are defined by the applicant.
Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301
School IDF Location Fiber Run Length (ft.) Challenger Admin 280
F 340
G 440
Maintenance 150
Bicentennial South Café 200
P31 260
P33 380
P34 430
Discovery Café 300
Desert Spirit C 600
D 440
Sunset Vista C 540
D 530
IDF Rebuilds:
The scope of this portion of the project is to rebuild the IDF closets specified below. Your quote must include costs for the following tasks and equipment:
- Identify and label the existing wire plan labeled and identified
- Remove existing equipment from each cabinet
- Replace existing cabinet with new cabinet
- Physically install and connect existing equipment in the new cabinet
- Label, test and certify all connections
Desired Type of Cabinet installations:
Type 1 – Classroom Cabinet: Enclosed cabinet with noise suppression to reduce fan noise Type 2 – Vertical Rack Mount
Type 3 – Horizontal Rack Mount
Build Requirement Notes:
Note 1 – Extreme x450 switch dimensions (1U) – H x W x D = 1.73” x 17.4” 19.2” Note 2 – Enterasys switch dimensions (1U) – H x W x D = 1.7” x 17.4” x 14.5”
Note 3 – APC 1500 UPS dimensions (2U) – H x W x D = 3.5” x 17.01” x 19.29”
5 | Page
Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or employees, does not determine the services or needs of the applicant. All projects are defined by the applicant.
Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301
Note 4 – Must be able to accommodate existing wiring
Note 5 – All cabinets require 2U of space left over for future expansion
IDF Closets for Rebuild
Details and Pictures Provided Below
School IDF Location
Glendale Landmark D Wing Lab
Harold W Smith IDF -705 Lab
William C Jack IDF -A
IDF -B
IDF -D
IDF -E
Don Mensendick IDF -C Lab
IDF-D
IDF -E
IDF -I
IDF- J
IDF - P1
IDF - P2
Bicentennial North IDF - Café
Challenger IDF - B
Discovery IDF -900
Desert Garden IDF - H
Coyote Ridge IDF - Admin
6 | Page
Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or employees, does not determine the services or needs of the applicant. All projects are defined by the applicant.
Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301
Evaluation Criteria:
Evaluation of the quotes provided will be based on but not limited to the following criteria in order of priority:
- Cost of ELIGIBLE Services – Primary evaluation factor.
- Equivalence of Technical Design/Meets Scope of Work – Conformance with general and technical specifications and vendor’s attention to detail.
- Vendor Qualifications/Personnel Certifications – Vendor’s experience and personnel certifications.
- Strength of References – Including previous experience with district.
7 | Page
Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or employees, does not determine the services or needs of the applicant. All projects are defined by the applicant.
IDF Closets for Rebuild
Glendale Landmark
IDF-D Lab
Description
3U's of space left in the cabinet, 2 switches - 48x24 (Enterasys), 1 Extreme x450 (Not installed, stored in MDF, 1500 APC UPS installed in standing configuration, Sufficient Power, Cabinet type - open rack.
Computer lab is no longer in that room. IDF is located within an existing storage cabinet and is too short in depth to accommodate Extreme Switch.
Pictures Requirements
See notes 1,2,3,4,5
Harold W. Smith
IDF-705 Lab
Description
2 U’s of space left, 1 switch - 24 (Enterasys), No UPS, Cabinet type - right angle rack in ceiling.
Pictures
Requirements
Need a Type 1 cabinet installed below the ceiling for equipment. See notes 1,2,3,4,5
William C. Jack
IDF-A
Description
No U’s of space left, 1 switch - 48 (Enterasys), Cabinet type - Short Vertical Wall Mount
Pictures Requirements
Need a Type 1 cabinet for this
room to hold all equipment.
See notes 1,2,3,4,5
IDF-B
Description
1 U of space left, 2 switches - 48x24 (Enterasys), Cabinet type - Vertical Wall Mount
Pictures Requirements
Need a Type 1 cabinet for this
room to hold all equipment.
See notes 1,2,3,4,5
IDF-D
Description
No U's of space left, 2 switches - 48x48 (Enterasys), 450 APC UPS - DEAD, Sufficient Power, Cabinet type - Vertical Wall Mount
Pictures Requirements
Need a Type 1 cabinet for this
room to hold all equipment.
See notes 1,2,3,4,5
IDF-E
Description
No U's of space left, 1 switch - 48 (Enterasys), 450 APC UPS - DEAD, Sufficient Power, Cabinet type - Horizontal Wall Mount, no room for Extreme x450
Pictures Requirements
Need a Type 3 cabinet for this
room.
See notes 1,2,3,4,5
Don Mensendick
IDF-C Lab
Description
No U's of space left, 1 switch - 24 (Enterasys), 450 APC UPS, Sufficient Power
Cabinet type - Vertical Wall mount
Pictures Requirements
Need a Type 1 cabinet for this
room to hold all equipment.
See notes 1,2,3,4,5.
IDF-D
Description
No U's of space left, 2 switches - 48x24 (Enterasys), 450 APC UPS - DEAD, Sufficient Power, Cabinet type - Vertical Wall Mount
Pictures Requirements
Need a Type 1 cabinet for this
room to hold all equipment.
See notes 1,2,3,4,5
IDF-E
Description
No U's of space left, 2 switches - 48x24 (Enterasys), 450 APC UPS, Sufficient Power, Cabinet type - Vertical Wall Mount
Pictures Requirements
Need a Type 1 cabinet for this
room to hold all equipment.
See notes 1,2,3,4,5
IDF-I
Description
No U's of space left, 2 switches - 48x24 (Enterasys), 450 APC UPS, Sufficient Power, Cabinet type - On Shelf, not mounted
Pictures Requirements
Need a Type 2 cabinet for this
room.
See notes 1,2,3,4,5
IDF-J
Description
No U’s of space left, 2 switches - 48x24 (Enterasys), 450 APC UPS - DEAD,
Sufficient Power, Cabinet type - On Shelf, not mounted
Pictures Requirements
Need a Type 2 cabinet for this
room.
See notes 1,2,3,4,5
IDF-P1
Description
NO U’s of space left, 1 switch - 24 (Enterasys), 1500 APC UPS, Sufficient Power, Cabinet type - Vertical Wall Mount
Pictures Requirements
Need a Type 1 cabinet for this
room to hold all equipment.
See notes 1,2,3,4,5
IDF-P2
Description
NO U’s of space left, 1 switch - 48 (Enterasys), 1500 APC UPS, Sufficient Power
Cabinet type - Vertical Wall Mount
Pictures Requirements
Need a Type 1 cabinet for this
room to hold all equipment.
See notes 1,2,3,4,5
BiCentennial North
IDF-Cafe
Description
2 U’s of space left, 1 switch - 48 (Enterasys), 450 APC UPS, Sufficient Power
Cabinet type - Right Angle Wall Rack
Pictures
Requirements
Need a Type 1 cabinet for this room. See notes 1,2,3,4,5.
Challenger
IDF-B
Description
3 U’s of space left, 2 switches - 48x24 (Enterasys), 450 APC UPS - Dead, Sufficient Power, Cabinet type - open rack, IDF is up high - definitely need a ladder to get there
Pictures Requirements
Need a Type 1 cabinet for this
room to hold all equipment.
See notes 1,2,3,4,5
Must be lowered.
Discovery
IDF-900
Description
Small vertical rack mounted above the ceiling.
Pictures Requirements
Need a Type 1 cabinet for this
room to hold all equipment.
See notes 1,2,3,4,5
Desert Garden
IDF-H
Description
Small vertical rack mounted above the ceiling.
Pictures
Requirements
Need a Type 1 cabinet for this room to hold all equipment. Need to install below the ceiling. See notes 1,2,3,4,5
Coyote Ridge
IDF-Admin
Description
IDF-Admin is in a bad location. We have to remove the refrigerator in order to access the IDF cabinet.
Pictures
Requirements
Rotate cabinet mount so the door opens towards the front of the room. See note 4,5