GLENDALE ELEMENTARY SCHOOL DISTRICT 

REQUEST FOR QUOTE – E-RATE ELIGIBLE SERVICES 

STRUCTURED CABLING AND CABINETS 

DATE: December 18, 2020 

DUE DATE: January 15, 2021 

The Glendale Elementary School District is requesting quotes for new fiber optic cabling at multiple  schools and assistance with rebuilding multiple IDF closets with new cabinets, in multiple schools. It is  anticipated that approximately 22,700 feet of Fiber Optic cable runs will be required. The contract start  date is anticipated to be April 1, 2021 or upon notification of approval of E-Rate funding for this project, 

at the District’s discretion. In any case, no work will begin prior to April 1, 2021.  

The District will accommodate vendors’ requests for site visits or walkthroughs during the period from  January 4-8, at 1:00PM each day. Visits can be made by appointment only, no more than 2 separate  Service Providers per day. Contact April Titus to make an appointment, erate@gesd40.org. Meetings will  start at Don Mensendick Elementary School – 5535 N. 67th Ave. A mask is required during the walk through  and we request you make all attempts to socially distance. 

The District is seeking services and pricing through an approved State Master Contract or other  Cooperative Purchasing Contract that is acceptable according to the Arizona State Procurement Rules.  Please be advised that this is a Request for Quote and not a formal sealed RFP/Bid process. Arizona State  Procurement Code requires a formal sealed bidding process; or purchasing from an approved cooperative  purchasing contract, or compliant consortium procured contract for any award in excess of $100,000.00.  Any quote/proposal whose total value exceeds $100,000.00 and is not linked to a current approved  cooperative purchasing contract, or a compliant consortium procured contract will be disqualified by  Arizona State Procurement Code. 

Quotes should be delivered electronically to email address erate@gesd40.org no later than the posted  due date. Quotes can be mailed or delivered in person to the District Office. Extensions may be requested  up to three days prior to the posted due date. Extensions will be granted at the District’s discretion. It is  the prospective vendor’s responsibility to deliver the requested quote on or prior to the posted due date  and time. 

The submission of a quote will indicate that the prospective vendor understands the requirements and  specifications and that the services and materials requested can be supplied, and the required delivery  timeline can be met as specified. 

Please direct all questions and requests for information to April Titus via email at erate@gesd40.org. Additional Instructions:  

1. The pricing quoted must be compliant with the prospective vendor’s State Master Contract or  Cooperative Purchasing Contract pricing structure. A copy of any and all contracts that the district  will be expected to sign must accompany the quote provided. 
2. Submitted quotes must clearly identify the prospective vendor’s State Master Contract or  Cooperative Purchasing Contract number, if applicable, and E-Rate SPIN. 
3. The original contract offered should not expire prior to September 30, 2022 and should include  specifications that allow for extensions at the discretion of the applicant; not to exceed a total of  60 months.

Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301 

4. This RFQ is for a single contract award. Submitted quotes must include all items on the Required  Equipment List and Low Voltage Cabling in the quantities requested; no partial quotes will be  accepted.  
5. Submitted quotes must identify the cost for all equipment, supplies, and labor, including any costs  for campus assessment, project management, documentation, travel, taxes, etc. 
6. All taxes, including sales taxes, must be identified separately. Sales tax will not be included in the  competitive evaluation of the quote but will be included in the E-Rate Funding Application. 
7. Submitted quotes must separate all costs by school or location, including labor, configuration,  taxes, shipping or freight, travel, and lodging. 
8. The products quoted must be eligible for E-Rate under the Category 2 Internal Connections  provision compliant with the Schools and Libraries Division Eligible Services List for the current  funding year. The costs for services not eligible for E-Rate must be clearly itemized separate from  eligible services. 
9. Any pricing proposed must comply with the FCC Lowest Corresponding Price Rule as required by the Universal Service First Report and Order, and restated in the FCC E-Rate Modernization Report  and Order, adopted July 11, 2014. The FCC Lowest Corresponding Price rule prohibits an E-rate  services offeror from offering or charging E-rate applicants a price higher than the lowest price  that the offeror charges to non-residential customers who are similarly situated to a particular  school, library, rural health care provider or consortium that purchase directly from the offeror. 
10. Provide a minimum of three references; preferably Arizona school districts. Include the following  information: District Name, Contact Person’s Name, Title, Phone Number, Email and Years  Services Provided. 
11. The District will evaluate all compliant quotes received, and reserves the right to select the quote  that is the most cost effective, compliant with FCC Fair and Competitive Bidding Rules.  

Failure to comply with these general specifications may be grounds for disqualification and  award may be made to the next most cost-effective provider. 

Fiber Optic Cabling Specifications:  

The scope of this portion of the project is to replace existing fiber at the schools listed below. Each cable  run will be a homerun connection between the MDF and the specified IDF.  

The prospective vendor will provide the cost for 22,700 feet of fiber optic cable runs. Refer to the Table  below for the number of fiber optic cable runs per location. Each fiber optic cable run will meet the  following specifications: 

1. All fiber optic cable runs will be 6 strand OM4 50/125 micron multimode fiber. 2. All fiber optic cable runs will be terminated on rack mounted LIUs using LC connectors. 3. All fiber optic cable runs will have Plenum rated jackets. 
2. All inside fiber optic cable runs will be indoor-rated. Any fiber optic cable runs that exit buildings  and/or are pulled through in-ground conduit will be outdoor-rated and installed in inter-duct. 

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Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or  employees, does not determine the services or needs of the applicant. All projects are defined by the applicant. 

Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301 

5. The existing cabling plant will be removed in order to clear pathways for the new cabling plant.  This cost must be included and identified in the quote. 
6. All fiber optic cable runs will be clearly and professionally labeled at each end of the run.  Handwritten labels are not acceptable. 
7. The quote must include a 1-meter fiber optic jumper cable for each end of each cable run,  terminated using LC connectors. 
8. All fiber optic cable runs will be tested and certified. The successful vendor will provide a complete  testing report for all fiber optic cable runs. 

Fiber Optic Cable Runs

3 | Page 

Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or  employees, does not determine the services or needs of the applicant. All projects are defined by the applicant. 

Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301 

4 | Page 

Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or  employees, does not determine the services or needs of the applicant. All projects are defined by the applicant.

Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301 

IDF Rebuilds:  

The scope of this portion of the project is to rebuild the IDF closets specified below. Your quote must  include costs for the following tasks and equipment: 

1. Identify and label the existing wire plan labeled and identified 
2. Remove existing equipment from each cabinet 
3. Replace existing cabinet with new cabinet  
4. Physically install and connect existing equipment in the new cabinet 
5. Label, test and certify all connections 

Desired Type of Cabinet installations: 

Type 1 – Classroom Cabinet: Enclosed cabinet with noise suppression to reduce fan noise Type 2 – Vertical Rack Mount 

Type 3 – Horizontal Rack Mount 

Build Requirement Notes: 

Note 1 – Extreme x450 switch dimensions (1U) – H x W x D = 1.73” x 17.4” 19.2” Note 2 – Enterasys switch dimensions (1U) – H x W x D = 1.7” x 17.4” x 14.5” 

Note 3 – APC 1500 UPS dimensions (2U) – H x W x D = 3.5” x 17.01” x 19.29”

5 | Page 

Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or  employees, does not determine the services or needs of the applicant. All projects are defined by the applicant. 

Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301 

Note 4 – Must be able to accommodate existing wiring 

Note 5 – All cabinets require 2U of space left over for future expansion 

IDF Closets for Rebuild 

Details and Pictures Provided Below

6 | Page 

Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or  employees, does not determine the services or needs of the applicant. All projects are defined by the applicant. 

Glendale Elementary School District 7301 N 58th Ave Structured Cabling and Cabinets Glendale, AZ 85301 

Evaluation Criteria:  

Evaluation of the quotes provided will be based on but not limited to the following criteria in order of  priority:  

1. Cost of ELIGIBLE Services – Primary evaluation factor. 
2. Equivalence of Technical Design/Meets Scope of Work – Conformance with general and  technical specifications and vendor’s attention to detail. 
3. Vendor Qualifications/Personnel Certifications – Vendor’s experience and personnel  certifications. 
4. Strength of References – Including previous experience with district.

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Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or  employees, does not determine the services or needs of the applicant. All projects are defined by the applicant. 

IDF Closets for Rebuild 

Glendale Landmark 

IDF-D Lab 

Description 

3U's of space left in the cabinet, 2 switches - 48x24 (Enterasys), 1 Extreme x450 (Not installed, stored in MDF, 1500 APC UPS installed in standing configuration, Sufficient Power, Cabinet type - open rack. 

Computer lab is no longer in that room. IDF is located within an existing storage cabinet and is too short in depth to accommodate Extreme Switch. 

Pictures Requirements 

See notes 1,2,3,4,5

Harold W. Smith 

IDF-705 Lab 

Description 

2 U’s of space left, 1 switch - 24 (Enterasys), No UPS, Cabinet type - right angle rack in ceiling. 

Pictures 

Requirements 

Need a Type 1 cabinet installed below the ceiling for equipment. See notes 1,2,3,4,5

William C. Jack 

IDF-A 

Description 

No U’s of space left, 1 switch - 48 (Enterasys), Cabinet type - Short Vertical Wall Mount 

Pictures Requirements 

Need a Type 1 cabinet for this 

room to hold all equipment. 

See notes 1,2,3,4,5

IDF-B 

Description 

1 U of space left, 2 switches - 48x24 (Enterasys), Cabinet type - Vertical Wall Mount 

Pictures Requirements 

Need a Type 1 cabinet for this 

room to hold all equipment. 

See notes 1,2,3,4,5

IDF-D 

Description 

No U's of space left, 2 switches - 48x48 (Enterasys), 450 APC UPS - DEAD, Sufficient Power, Cabinet type - Vertical Wall Mount 

Pictures Requirements 

Need a Type 1 cabinet for this 

room to hold all equipment. 

See notes 1,2,3,4,5

IDF-E 

Description 

No U's of space left, 1 switch - 48 (Enterasys), 450 APC UPS - DEAD, Sufficient Power, Cabinet type - Horizontal Wall Mount, no room for Extreme x450 

Pictures Requirements 

Need a Type 3 cabinet for this 

room. 

See notes 1,2,3,4,5

Don Mensendick 

IDF-C Lab 

Description 

No U's of space left, 1 switch - 24 (Enterasys), 450 APC UPS, Sufficient Power 

Cabinet type - Vertical Wall mount 

Pictures Requirements 

Need a Type 1 cabinet for this 

room to hold all equipment. 

See notes 1,2,3,4,5.

IDF-D 

Description 

No U's of space left, 2 switches - 48x24 (Enterasys), 450 APC UPS - DEAD, Sufficient Power, Cabinet type - Vertical Wall Mount 

Pictures Requirements 

Need a Type 1 cabinet for this 

room to hold all equipment. 

See notes 1,2,3,4,5

IDF-E 

Description 

No U's of space left, 2 switches - 48x24 (Enterasys), 450 APC UPS, Sufficient Power, Cabinet type - Vertical Wall Mount 

Pictures Requirements 

Need a Type 1 cabinet for this 

room to hold all equipment. 

See notes 1,2,3,4,5

IDF-I 

Description 

No U's of space left, 2 switches - 48x24 (Enterasys), 450 APC UPS, Sufficient Power, Cabinet type - On Shelf, not mounted 

Pictures Requirements 

Need a Type 2 cabinet for this 

room. 

See notes 1,2,3,4,5

IDF-J 

Description 

No U’s of space left, 2 switches - 48x24 (Enterasys), 450 APC UPS - DEAD, 

Sufficient Power, Cabinet type - On Shelf, not mounted 

Pictures Requirements 

Need a Type 2 cabinet for this 

room. 

See notes 1,2,3,4,5

IDF-P1 

Description 

NO U’s of space left, 1 switch - 24 (Enterasys), 1500 APC UPS, Sufficient Power, Cabinet type - Vertical Wall Mount 

Pictures Requirements 

Need a Type 1 cabinet for this 

room to hold all equipment. 

See notes 1,2,3,4,5

IDF-P2 

Description 

NO U’s of space left, 1 switch - 48 (Enterasys), 1500 APC UPS, Sufficient Power 

Cabinet type - Vertical Wall Mount 

Pictures Requirements 

Need a Type 1 cabinet for this 

room to hold all equipment. 

See notes 1,2,3,4,5

BiCentennial North 

IDF-Cafe 

Description 

2 U’s of space left, 1 switch - 48 (Enterasys), 450 APC UPS, Sufficient Power 

Cabinet type - Right Angle Wall Rack 

Pictures 

Requirements 

Need a Type 1 cabinet for this room. See notes 1,2,3,4,5.

Challenger 

IDF-B 

Description 

3 U’s of space left, 2 switches - 48x24 (Enterasys), 450 APC UPS - Dead, Sufficient Power, Cabinet type - open rack, IDF is up high - definitely need a ladder to get there 

Pictures Requirements 

Need a Type 1 cabinet for this 

room to hold all equipment. 

See notes 1,2,3,4,5 

Must be lowered.

Discovery 

IDF-900 

Description 

Small vertical rack mounted above the ceiling. 

Pictures Requirements 

Need a Type 1 cabinet for this 

room to hold all equipment. 

See notes 1,2,3,4,5

Desert Garden 

IDF-H 

Description 

Small vertical rack mounted above the ceiling. 

Pictures 

Requirements 

Need a Type 1 cabinet for this room to hold all equipment. Need to install below the ceiling. See notes 1,2,3,4,5

Coyote Ridge 

IDF-Admin 

Description 

IDF-Admin is in a bad location. We have to remove the refrigerator in order to access the IDF cabinet. 

Pictures 

Requirements 

Rotate cabinet mount so the door opens towards the front of the room. See note 4,5