2019-2020 E-Rate RFP Category 1 Services

The Glendale Elementary School District is seeking quotes for Services as identified on the USAC Form 470 listed below. Please review the posted Form 470 and any referenced RFQ Specifications completely. 

Billed Entity Number (BEN): 142966
Form 470 #: 190009311
DUE DATE: 1/08/2019
Mandatory/Voluntary Vendor Walkthrough: NONE
Contract Commencement Date: 7/01/2019

The following services are being requested:
 
Leased Lit Fiber/Transport Only - Optical Ethernet/Fiber/Wireless or equivalent circuits for district administrative sites and school sites wide area network.  Quote bandwidth minimum of 2Gbps, maximum of 10Gbps with increments at 1Gbps. Contract should allow for upgrades to quoted bandwidths. See posted scope for locations/bandwidths.
 
Leased Lit Fiber/Transport Only - Optical Ethernet/Fiber/Wireless or equivalent circuits for district administrative sites and school sites wide area network.  Quote bandwidth minimum of 200Mbps, maximum of 10Gbps with 100Mbps increments up to 1Gbps and 1Gbps increments up to 10Gbps. Contract should allow for upgrades to quoted bandwidths. See posted scope for locations/bandwidths.
 
Leased Lit Fiber/Transport Only - Optical Ethernet/Fiber/Wireless or equivalent circuits for district administrative sites and school sites wide area network.  Quote bandwidth minimum of 100Mbps, maximum of 10Gbps with 100Mbps increments up to 1Gbps and 1Gbps increments up to 10Gbps Contract should allow for upgrades to quoted bandwidths. See posted scope for locations/bandwidths.
 
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The Form 470 referenced above and associated RFQ Specifications can be found by using this link: USAC Form 470 Search Tool.

Any questions or request for information must be submitted in writing to the contact and email address below.  All proposals/quotes must be submitted to the email address below.

Contact: Tom Clark
Email Address: erate@gesd40.org

Please be advised that this is a Request for Quote and not a formal sealed RFP/Bid process. If the prospective vendor holds an approved State Master Contract or other Cooperative Purchasing Contract, the pricing proposed may be compliant with the prospective vendor’s State Master Contract or Cooperative Purchasing Contract pricing structure, at the prospective vendor’s option.  Any quote/proposal whose total value exceeds $100,000.00 and is not linked to a current State Master Contract, other approved cooperative purchasing agreement, or a compliant consortium procured contract will be disqualified by Arizona State Procurement Code.  Any quote/proposal submitted that is generic in nature or otherwise does not meet the requirements contained in this Form 470 and associated specifications will be considered non-responsive and will be disqualified. Your E-Rate SPIN should be clearly identified on your Quote.  Please quote all eligible and ineligible services separately.

If multi-year pricing is requested, the District reserves the right to award a multi-year contract.  
The District reserves the right to cancel any award or agreement if E-rate funding is not approved.
 
 
Questions and Answers
 

I wanted to confirm that the district office is the hub? We build private, point-to-point fiber networks for school districts nationwide. We offer unlimited bandwidth at a fixed rate for life. There will be nothing in between your hub site and your edge sites.

Yes, this is correct. The District Office is the hub.

Can you clarify the asterisk on the Landmark site? The RFP says that the site may not be installed. Do you want our bid to include this site?

Yes, include the site in your bid but the district may or may not install the circuit.

The RFP does not indicate what the district wants delivered at the hub? Are you asking/allowing over subscription? Basically, I'm asking if you want the sum of the parts to equal what is delivered at the hub. For example, if you want 1 Gb to be delivered to your 19 edge sites, then you would be asking for 19 Gb to be delivered at the hub. It is very common for districts to only clarify what they want delivered at their edge sites and to neglect to mention the hub. This allows incumbents to over-subscribe your network.

The request assumes potential oversubscription with a 10Gbps MOE aggregation at the District Office. You may quote the point to point solution, which eliminates the oversubscription.

Will you allow alternate contract lengths? We typically offers districts 5 and 10 year contracts. The E-Rate Special Construction Rule allows district to drastically buy down their monthly for life. This rule is a game changer and we allow districts to pay off any remaining construction costs after Special Construction over 4 years. Using a three year contract would not allow you to take full advantage of the cost savings associated with Special Construction. We have confirmed with Milan Eaton at the state level that there are state matching funds still available. With your district's 90% E-Rate discount, state match, and E-Rate matching, 100% of all construction costs could be paid for upfront by E-Rate and the state. Taking these savings into consideration show Total Cost of Ownership (TCO).

The request asks for a 5-year contract.

There are two sites listed at the GESD Support Center that have the same address. Are these in the same building? Basically I'm asking if this will be one building entry or two. Wanted to confirm if we connect to one of these buildings that the other would be connected as well.

Please quote separate connections to each building.

It looks like GESD Support Center Building's A and G, as well as the Challenger building are all on the same campus. Our current design would have us connecting to all three of sites as three separate building entries so this won't be a problem at all!

Yes, three separate connections

Our current design has us passing the Landmark site. I'm not sure what the RFP meant by this "site may not be installed". However, with our design already passing this site to get out to other schools, there would be no difference in cost for us to connect Landmark so this will be a simple connection.

Please include the cost to add that school. It currently shares a connection with the district office but could require a separate circuit in the future.

GESD Support Center Building Site has "DR" next to it. Does this mean Disaster Recovery site? The rest of the RFP does not mention a ring or a second hub. If you are in fact asking for a Disaster Recovery site, we are a little confused as to how you would want this to be accomplished.

Yes, DR refers to Disaster Recovery but it mainly pertains to data mirroring to that site. At this point, only a separate WAN circuit is required.